Digitizing Records to Centralize Data
Client
Gozo Notary provides professional notary services, certifying and authenticating documents.
Industry
Notary and legal services focusing on document management.
The Challenge
Manual, scattered document management caused inefficiency, delays, and poor visibility.
The Solution
Kaapisoft built an interactive internal application centralizing workflow, job tracking, and notifications.
Technology Used
Custom Internal Application Development, Centralized Database, Email Notification System, Data Digitization
The Client
Gozo Notary is a leading provider of notary services established in 2008. Services include the certification and authentication of transactions and documents.
The Challenge
Gozo Notary’s workflow involved manual management of confidential documents using paper-based files and spreadsheets, resulting in data being scattered across various offices. Retrieving information was time consuming due to reliance on legacy systems. They lacked a real-time job status view.
The Solution
Kaapisoft implemented a user-friendly and interactive internal application to streamline the notary workflow. The application was designed to record information quickly in a centralized database. Key features included quick storage, efficient administration to manage job statuses and file locations, and timely alerts and email notifications to track job updates
Key Results
Centralized Data:
The application centralized scattered data into a unified database, providing administrators with easy access to information.
Automated Paperwork:
Streamlined manual paperwork processes, reduced errors, and eliminated manual intervention.
Full Visibility:
Empowered the company to gauge visibility of varied job statuses, allowing effortless tracking of every notarial job.
Real-Time Reporting:
Users can generate comprehensive reports on the go.
Testimonials
“We recently commissioned Kaapisoft to create a custom online database… Kaapisoft worked diligently to create a user-friendly and efficient digital system that streamlined our processes and centralised our data… We highly recommend them to anyone who needs a custom system designed as we couldn’t be happier with the final product.”
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