Stop keying in invoices by hand.
We automate the reading, filing and processing of your invoices and documents, using AI and the Microsoft 365 tools you already own. Less admin, fewer errors, faster turnaround.
Automation is only powerful when it is practical.
We take the document tasks that create the most friction off your team’s plate.
Capture & Read
Invoices are read the moment they arrive. Supplier, number, date and amount are extracted by AI, with no typing.
File & Record
Every document is saved into a clean, structured folder and a record is created, so nothing is lost and everything is searchable.
Route & Approve
Sent for approval automatically with a full audit trail, then handed to your accounting system with payment status tracked back.
Why work with us?
We build practical automation that solves the real bottleneck, saving time and cutting errors.
No new platform
Built on the Microsoft 365 and Power Platform tools you already pay for. Nothing extra to licence or learn.
Quick wins first
We start with your highest-volume document type, so you see time saved in weeks, not months.
Yours and secure
Everything runs inside your own tenant, under your existing security and access policies.
Clearer technology decisions
Reduced technical debt and rework
Systems that scale cleanly
Smarter use of automation and AI
What our clients think?
Our clients value our focus on efficiency and effectiveness. We simplify processes while delivering meaningful results.
Testimonials
“We’ve involved Kaapisoft in several development projects over the years, and they’ve consistently delivered with unmatched professionalism every single time. Their expertise has added tremendous value to our business.”
Testimonials
“As a leading data centre serving several high-profile industries, we wanted to provide our customers with a highly functional and secure portal that integrates with our systems to provide a holistic view of their services hosted with us. It was clear from the start that Kaapisoft understood our requirements and worked hard to deliver these in a timely fashion. The attention to detail was fantastic, and the ongoing support provided is great.”
Testimonials
“The Leave App developed by Kaapisoft through Microsoft’s Power Platform has been a useful resource in managing our workforce. It has streamlined the employee leave process, making it more efficient and accessible. Our HR team has saved time thanks to this app, and employees have responded positively to it. We would highly recommend Kaapisoft to anyone looking for a reliable and talented software development partner.”
Testimonials
“We have worked with Kaapisoft on a number of projects related to our core systems due to our expanding business and need for professional outsourcing partners. It was important for us to find a company we could trust and people who are able to easily understand requirements and maintain a constant line of communication which is vital in any software development project. The detailed planning, timely delivery and vast technical knowledge of Kaapisoft meant that we never had to look elsewhere.”
FAQs
Have questions? We provide clear answers to help you understand our processes, services, and solutions, making it easy to find what you need quickly and hassle-free.
What is Kaapisoft?
Kaapisoft is a technology partner specializing in operational intelligence and system automation. We help growing companies turn operational friction into smooth, efficient workflows by connecting and optimizing the tools they already use. This reduces manual work and provides the actionable insights needed to continuously scale and improve business operations.
What services do you offer?
We enable operational flow through the integration of CRMs, ERPs, Microsoft Dynamics, Salesforce, and NetSuite. Using tools like Power Automate, Azure Logic Apps, and Power BI, we automate workflows, unify data, and deliver real-time insights that drive smarter, faster business performance.
What technologies do you specialize in?
We work within the Microsoft and Azure ecosystem, including Power Apps, Power BI, Dynamics 365, and Azure cloud services.
We also use .NET, APIs, Power Automate, and other low-code platforms, as well as web services such as REST and XML to connect legacy and cloud tools.
These technologies enable three key outcomes: Integration, Automation, and Insight.
Can you help with digital transformation or automation?
Absolutely. We help businesses digitize manual workflows, automate routine processes, and modernize legacy systems. Our solutions are designed to save time, reduce errors, and scale with your operations.
How does your development process work?
Discover & Diagnose – We start by understanding your goals, challenges, and pain points.
Design & Deliver – We build, integrate, and implement your solution, providing end-to-end support.
Develop – We train and mentor your team through launch and ongoing improvement, empowering them to continually scale and enhance operational efficiency.
Throughout the process, we stay closely connected, keeping communication clear and consistent.
What is your pricing model?
We support both project and strategic consulting-based engagements as well as ongoing partnerships.
Our pricing is flexible:
Project-Based Delivery: Fast results for specific solutions
Ongoing Partnerships: Continuous optimization and scaling
Strategic Consultancy: Diagnose and improve overall operational performance
Each model is designed to deliver maximum value while accelerating business performance.
How long does a typical project take?
Project timelines vary depending on scope and complexity. During the discovery phase, we define a roadmap to guide the work. While some improvements may be noticeable early on, meaningful results generally emerge over the course of the engagement.
Do we need to buy new software?
No. We build on the Microsoft 365 and Power Platform tools most Maltese businesses already own, so there is no new platform to licence.
How long does it take to set up?
Most first automations are running within a few weeks. We start with the highest-volume document type.
Is our data secure?
Everything runs inside your own Microsoft 365 tenant, under your existing security and access policies.
How can I get started or get in touch?
Getting started is simple:
Email us at hello@kaapisoft.com
Call us at +356 7904 6188
Or book a discovery call through our website