Automating work, unlocking time, and scaling smarter, without adding complexity.
We help businesses eliminate manual work, streamline operations, and free up teams to focus on growth. Our automation solutions reduce friction, improve speed, and simplify processes, without adding extra complexity or unnecessary tools.
What we help with
Automation is only powerful when it’s practical.
We focus on streamlining the tasks, processes, and systems that create the most friction.
Process Automation
We automate approvals, onboarding, reporting, and other repetitive workflows, saving time and reducing human error across teams.
Data and System Flows
We sync data between CRMs, ERPs, finance tools, and internal apps, eliminating manual data entry and boosting accuracy.
Notifications and Updates
We create smart, automated notifications and task triggers that keep your teams informed and your operations moving.
Why work with us?
We design practical automation that solves real bottlenecks, saving time, reducing errors, and making growth easier, not harder.
Faster Wins, Real Results
Automation that shows impact quickly, not months after implementation.
We focus on quick wins, automating high-friction tasks so your team saves time and sees immediate improvements.
Low Disruption, Max Impact
Recommendations based on your needs, not on vendor partnerships or incentives.
We stay independent, selecting
platforms and technologies that truly fit your business, without bias, commission, or hidden agendas.
Scalable Workflow
Solutions built to grow with you, sustainable, measurable, and future-ready.
Our automations fit your systems and workflows, improving efficiency without disrupting daily operations or requiring major reworks.
Clearer technology decisions
Reduced technical debt and rework
Systems that scale cleanly
Smarter use of automation and AI
What our clients think?
Our clients value our focus on efficiency and effectiveness. We simplify processes while delivering meaningful results.
Testimonials
“We’ve involved Kaapisoft in several development projects over the years, and they’ve consistently delivered with unmatched professionalism every single time. Their expertise has added tremendous value to our business.”
Testimonials
“As a leading data centre serving several high-profile industries, we wanted to provide our customers with a highly functional and secure portal that integrates with our systems to provide a holistic view of their services hosted with us. It was clear from the start that Kaapisoft understood our requirements and worked hard to deliver these in a timely fashion. The attention to detail was fantastic, and the ongoing support provided is great.”
Testimonials
“The Leave App developed by Kaapisoft through Microsoft’s Power Platform has been a useful resource in managing our workforce. It has streamlined the employee leave process, making it more efficient and accessible. Our HR team has saved time thanks to this app, and employees have responded positively to it. We would highly recommend Kaapisoft to anyone looking for a reliable and talented software development partner.”
Testimonials
“We have worked with Kaapisoft on a number of projects related to our core systems due to our expanding business and need for professional outsourcing partners. It was important for us to find a company we could trust and people who are able to easily understand requirements and maintain a constant line of communication which is vital in any software development project. The detailed planning, timely delivery and vast technical knowledge of Kaapisoft meant that we never had to look elsewhere.”
Testimonials
“Kaapisoft quickly understood the nature of the problem we were facing in our day-to-day operations. Once we were clear on the goals, we adopted a weekly, open communication project setup, taking an incremental development approach that ensured kaapisoft quickly delivered what we needed, reducing definition time and quick product delivery. The solution delivered is user-friendly, was easy to introduce into existing processes, and is set to improve our efficiency.”
Testimonials
“Kaapisoft quickly diagnosed the underlying issues in our system and provided clear, practical guidance. Their swift intervention reduced crashes, improved performance, and gave our team the confidence to move forward. Kaapisoft has been a trusted partner in our digital transformation. Their expertise and guidance helped us modernize our systems, improve stability, and streamline operations, giving us a stronger foundation for future growth.
Testimonials
“It has been a pleasure working with William and the team at Kaapisoft. Using their vast experience, we have been able to put in place new ways of working that have benefited our entire team and our clients. Anyone given the chance to work with Kaapisoft should jump at the chance.”
FAQs
Have questions? We provide clear answers to help you understand our processes, services, and solutions, making it easy to find what you need quickly and hassle-free.
What is Kaapisoft?
Kaapisoft is a technology partner specializing in operational intelligence and system automation. We help growing companies turn operational friction into smooth, efficient workflows by connecting and optimizing the tools they already use. This reduces manual work and provides the actionable insights needed to continuously scale and improve business operations.
What services do you offer?
We enable operational flow through the integration of CRMs, ERPs, Microsoft Dynamics, Salesforce, and NetSuite. Using tools like Power Automate, Azure Logic Apps, and Power BI, we automate workflows, unify data, and deliver real-time insights that drive smarter, faster business performance.
What technologies do you specialize in?
We work within the Microsoft and Azure ecosystem, including Power Apps, Power BI, Dynamics 365, and Azure cloud services.
We also use .NET, APIs, Power Automate, and other low-code platforms, as well as web services such as REST and XML to connect legacy and cloud tools.
These technologies enable three key outcomes: Integration, Automation, and Insight.
Can you help with digital transformation or automation?
Absolutely. We help businesses digitize manual workflows, automate routine processes, and modernize legacy systems. Our solutions are designed to save time, reduce errors, and scale with your operations.
How does your development process work?
Discover & Diagnose – We start by understanding your goals, challenges, and pain points.
Design & Deliver – We build, integrate, and implement your solution, providing end-to-end support.
Develop – We train and mentor your team through launch and ongoing improvement, empowering them to continually scale and enhance operational efficiency.
Throughout the process, we stay closely connected, keeping communication clear and consistent.
What is your pricing model?
We support both project and strategic consulting-based engagements as well as ongoing partnerships.
Our pricing is flexible:
Project-Based Delivery: Fast results for specific solutions
Ongoing Partnerships: Continuous optimization and scaling
Strategic Consultancy: Diagnose and improve overall operational performance
Each model is designed to deliver maximum value while accelerating business performance.
How long does a typical project take?
Project timelines vary depending on scope and complexity. During the discovery phase, we define a roadmap to guide the work. While some improvements may be noticeable early on, meaningful results generally emerge over the course of the engagement.
How can I get started or get in touch?
Getting started is simple:
Email us at [email protected]
Call us at +356 7904 6188
Or book a discovery call through our website