Your systems. Our automation.
No rebuild required.
How we help
Disconnected System
Integrated Hub
Expert Integration for Strategic Growth
Seamlessly Connect Your Core Systems.
- Connect your custom systems to new technologies and services
- Align technology with evolving industry standards
- Scale operations with robust, future-proof solutions
- Detailed planning and timely delivery
due to our expanding business and need for professional outsourcing partners. It was
important for us to find a company we could trust and people who are able to easily
understand requirements and maintain a constant line of communication which is vital
in any software development project. The detailed planning, timely delivery and vast
technical knowledge of Kaapisoft meant that we never had to look elsewhere.”
Unlock Efficiency
Streamline Operations with Microsoft Power
Platform using Power Automate, Power Apps and sharepoint
- Automate processes with Power Automate
- Build custom apps with Power Apps
- Collaborate efficiently with SharePoint
- User-friendly interfaces designed for rapid adoption
“The Leave App developed by Kaapisoft through Microsoft’s Power Platform has been a
useful resource in managing our workforce. It has streamlined the employee leave
process, making it more efficient and accessible. Our HR team has saved time thanks
to this app, and employees have responded positively to it. We would highly
recommend Kaapisoft to anyone looking for a reliable and talented software
development partner.”
– John Ellul & Clint Deguara (Co-founders, Veracloud)
Relieve Operational Friction
We Find & Fix Your Team’s Bottlenecks.
- Identify sources of operational friction
- Implement solutions that smooth out workflows
- Boost client value through operational improvements
- Hands-on collaboration with your team
“It has been a pleasure working with William and the team at Kaapisoft. Using their vast
experience, we have been able to put in place new ways of working that have benefited
our entire team and our clients. Anyone given the chance to work with Kaapisoft should
jump at the chance.”
– Calvin Briffa (Managing Director), Born Digital Studio
Full Digital Transformation
Scale Operations & Unlock Business Intelligence.
- Modernize systems to support massive scale
- Streamline processes for optimal efficiency
- Unlock operational intelligence for future growth
- Improve system stability and performance
“Kaapisoft quickly diagnosed the underlying issues in our system and provided clear,
practical guidance. Their swift intervention reduced crashes, improved performance,
and gave our team the confidence to move forward. Kaapisoft has been a trusted
partner in our digital transformation. Their expertise and guidance helped us modernize
our systems, improve stability, and streamline operations, giving us a stronger
foundation for future growth.”
– Marvic Bugeja, Managing Director, Connect Services Ltd.
Operational Automation
Significant Cost Savings & Resource Maximization.
- Automate administrative systems like accounting
- Drive significant cost reductions
- Free up staff for strategic tasks
- Maximize resource allocation across your business
“We have previously used Kaapisoft’s services, and the success achieved with the
previous assistance is what pushed us to get in touch with them again. This time
around, KaapiSoft helped us automate our accounting systems, leading to significant
cost savings and reduction in administrative duties. The streamlined process they have
integrated has allowed us to allocate resources more efficiently. This has led to us
focusing on other important areas of our business. It’s been a game-changer for us! We
highly recommend KaapiSoft’s solutions to any business looking to increase efficiency
and maximise resources.”
– Peter Wuyts, Owner, See3D.
Transform your workflow with intelligent automation
Testimonials
Results we deliver
We don’t just build automations. We unlock time, speed, and sanity
You’re not here for fancy dashboards or more logins.
You want results — less manual work, faster delivery, and systems that talk to each other.
That’s what we build.
From low-code workflows to deep system integrations, we deliver real outcomes that matter to your business
Hours Back, Every Week
We identify repetitive tasks across teams and automate them, freeing up 5-15 hours per employee per week.
Tools That Finally Talk to Each Other
We integrate the software you already use, including CRMs, ERPs, and file systems, into one cohesive, automated flow.
Faster Delivery, Fewer Bottlenecks
From approvals to reporting, we streamline workflows to move projects forward without delays.
Lower Ops Cost Without Hiring
Automation removes the need to scale your team just to keep up with admin, reducing costs without compromising output.
Founder's Note
I help businesses turn operational chaos into clarity, designing scalable systems that restore flow and unlock growth. From fixing broken processes to mentoring dev teams, I bring a calm, structured approach that solves real problems, aligns technology with business goals, and builds automation that works and scales with you.
Free Workflow Audit
A 30-minute session where we review a company’s current tools and processes, identify quick wins, and suggest automation opportunities.
What we've been up to
We partner with businesses to solve real challenges, simplify processes, and create smart digital solutions that boost efficiency, save time, and make life easier for their teams.
We built a portal that streamlined workflows, integrated support, and enhanced satisfaction.
We automated renewal letters, streamlined printing, reduced errors, and improved overall productivity.
We executed a seamless API upgrade, built a real-time dashboard, and significantly improved system reliability.
We provide flexible, expert-driven, cost-effective project support with excellent communication and reliability.
We digitized workflows to centralize data, automate tracking, and enhance accuracy.
We used agile methods and modern practices to boost speed, collaboration, and quality.
FAQs
Have questions? We provide clear answers to help you understand our processes, services, and solutions, making it easy to find what you need quickly and hassle-free.
What is Kaapisoft?
Kaapisoft is a technology partner specializing in operational intelligence and system automation. We help growing companies turn operational friction into smooth, efficient workflows by connecting and optimizing the tools they already use. This reduces manual work and provides the actionable insights needed to continuously scale and improve business operations.
What services do you offer?
We enable operational flow through the integration of CRMs, ERPs, Microsoft Dynamics, Salesforce, and NetSuite. Using tools like Power Automate, Azure Logic Apps, and Power BI, we automate workflows, unify data, and deliver real-time insights that drive smarter, faster business performance.
What technologies do you specialize in?
We work within the Microsoft and Azure ecosystem, including Power Apps, Power BI, Dynamics 365, and Azure cloud services.
We also use .NET, APIs, Power Automate, and other low-code platforms, as well as web services such as REST and XML to connect legacy and cloud tools.
These technologies enable three key outcomes: Integration, Automation, and Insight.
Can you help with digital transformation or automation?
Absolutely. We help businesses digitize manual workflows, automate routine processes, and modernize legacy systems. Our solutions are designed to save time, reduce errors, and scale with your operations.
How does your development process work?
Discover & Diagnose – We start by understanding your goals, challenges, and pain points.
Design & Deliver – We build, integrate, and implement your solution, providing end-to-end support.
Develop – We train and mentor your team through launch and ongoing improvement, empowering them to continually scale and enhance operational efficiency.
Throughout the process, we stay closely connected, keeping communication clear and consistent.
What is your pricing model?
We support both project and strategic consulting-based engagements as well as ongoing partnerships.
Our pricing is flexible:
- Project-Based Delivery: Fast results for specific solutions
- Ongoing Partnerships: Continuous optimization and scaling
- Strategic Consultancy: Diagnose and improve overall operational performance
Each model is designed to deliver maximum value while accelerating business performance.
How long does a typical project take?
Project timelines vary depending on scope and complexity. During the discovery phase, we define a roadmap to guide the work. While some improvements may be noticeable early on, meaningful results generally emerge over the course of the engagement.
How can I get started or get in touch?
Getting started is simple:
Email us at [email protected]
Call us at +356 7904 6188
Submit a message through our contact page Or book a free consultation